Planning an event involves many moving parts, and at The Grand 1401, we aim to make the process as seamless as possible. Whether you’re booking our venue alone or opting for additional services, it’s important to know exactly what you’re getting. In this blog, we’ll walk you through what’s included when you book with us, what services you can add, and how involved we can be in bringing your vision to life.
What’s Included When You Book The Venue
At The Grand 1401, even with a basic venue rental, we go beyond simply handing over the keys. Here’s what’s automatically included in your booking:
Layout Design
We work with you to create the perfect layout for your event, whether it’s for a wedding, corporate event, or special celebration.
Security Coordination
We hire and manage security for your event to ensure everything runs smoothly and safely.
Event Host
An event host is provided to oversee building-related needs, such as unlocking doors, adjusting AC or lighting, and ensuring restroom accessibility (more on what an event host does below).
Consultations
We offer consultations to help you design and plan your event. Whether you need ideas or logistical advice, we’re here to support your vision.
Vendor Coordination
We can provide quotes from our trusted, reputable vendors, making it easier for you to source quality services.
Table & Chair Setup
Our team will set up tables and chairs according to your layout preferences, allowing you to focus on other details of your event.
Additional Services & Packages
If you need more than just the venue, we offer packages that can include additional services. These services are not included in the standard rental but can be easily added based on your needs:
- Linens
- China
- Decor
- Event Planning Services
- Event Coordination or Day-of Event Coordination
- Bartenders
- DJ services
- Photography & Videography
- A/V
We work with a network of trusted vendors who can provide these services. Our goal is to be as involved as you need us to be, ensuring your event goes off without a hitch.
The Role of Your Event Host
The event host is one of the key services provided with your booking. They are your primary point of contact for anything related to the building during your event, including:
Opening and Closing Access
Event hosts unlock doors for vendors and clients and manage access throughout the event.
AC & Lighting Adjustments
If you need changes to the building’s air conditioning or lighting, your event host will handle it.
Restroom Maintenance
They ensure ADA-accessible restrooms are available and fully stocked throughout the event.
Security Management
Your event host oversees the security team, ensuring they are in the right locations and fulfilling their duties.
It’s important to note that the event host is NOT a day-of coordinator. Their role is strictly related to managing the venue itself. They do not assist with moving items, changing layouts, or cleaning the event space. Additionally, they do not handle trash removal.
In cases of breaches of contract or disorderly conduct, the event host has the authority to shut down the event after consulting with the event manager. Some examples of this include but are not limited to:
- Underage drinking
- Guests acting hostile towards event staff or security
- Guests fighting with each other
At The Grand 1401, we understand that every event is unique. Whether you’re looking for just the venue or a fully customized experience with additional services, we’re here to help make your day unforgettable. From layout design to event day logistics, we offer the support you need to create your dream event. If you have any questions or need more information about our packages, don’t hesitate to reach out. Let’s make your event at The Grand 1401 one to remember!
Related: Brides.com – 40 questions to ask your wedding venue
FAQ: See some of our most frequently asked questions here: FAQ
Photo Credits: The Clausen Gallery